DEPARTMENT FOR EDUCATION
Privacy Notices: Information about pupils in early year’s settings
Data Protection Act 1998: How we use pupil information
We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:
- support our pupils’ learning
- monitor and report on their progress
- provide appropriate pastoral care; and
- assess the quality of our services
This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact Julie Robinson, Eagley School House Nursery, 137 Hough Lane, Bromley Cross Bolton, BL7 9DE, 01204 309857
DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received
If you need more information about how our local authority and/or DfE collect and use your information, please visit:
- our local authority at http://www.bolton.gov.uk/website/pages/Privacynotices.aspx or
- the DfE website at https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
If you cannot access these websites, please contact the LA or DfE as follows:
- Information Management Unit,
Children’s and Adult Services, Bolton Council
1st Floor, Town Hall, Bolton, BL1 1UA
website: www.bolton.gov.uk
email: ec.imu@bolton.gov.uk
tel: 01204 33 2074
- Ministerial and Public Communications Unit
Department for Education
Piccadilly Gate, Store Street, Manchester, M1 2WD
Website: https://www.gov.uk/government/organisations/department-for-education
You can also contact DfE online. You’ll usually get a reply within 15 days.
Telephone: 0370 000 2288